ChatGPT Business vs Claude Team vs Gemini for Workspace: Plans and Pricing

For a small team, the headline prices are close: on the official pages checked October 30, 2026, ChatGPT Business lists $20 per user per month billed annually ($25 monthly), and Claude Team's Standard seat lists the same $20 annual and $25 monthly. Gemini works differently, because it is bundled into Google Workspace plans that start at $7 per user per month. Prices, usage limits and plan names change often, so the real comparison is what each seat includes, the minimum seats and what each vendor says about using your data.

Who this is for and what you will have at the end

This guide is for owners, operations leads and IT admins at companies of roughly 2 to 100 people who are choosing a shared AI assistant plan. By the end you will have a side-by-side comparison of price, seat rules and data terms, a list of questions to ask before purchase, and a rollout checklist.

All prices are in US dollars, exclude tax, and were read from the vendors' own pages on October 30, 2026. Where a page does not say something, this article says so instead of guessing. This is not a quality comparison of the models, which change frequently.

At a glance

The third column is not like-for-like: you are buying email, documents, storage and meetings, and Gemini comes with them.

ChatGPT Business

OpenAI's pricing documentation lists ChatGPT Business at $20 per user per month billed annually, or $25 per user per month billed monthly, with a "2+ users" footnote. The page opened for this article did not describe different seat types or a maximum number of seats.

The same page says "No training on your business data by default" and links to OpenAI's business data page for details. The pricing page does not cover seat maximums, usage limits, retention or admin controls, so confirm these with OpenAI before purchase:

• The seat maximum, and whether there are tiers of seats with different usage.
• How long conversations are retained.
• Which admin controls come with the plan, such as single sign-on and user management.

Claude Team

Anthropic's pricing page lists the Team plan for teams of 2 to 150:

• Standard seat: $20 per seat per month billed annually, or $25 billed monthly. It includes all Claude features with more usage than the Pro plan.
• Premium seat: $100 per seat per month billed annually, or $125 billed monthly, with five times more usage than a Standard seat. You can mix seat types in one team.
• Included: the page lists Claude Code, a Microsoft 365 integration, enterprise search, central billing and administration, SSO, admin controls for connectors, and no model training on your content by default. It also lists up to $500 per month in pooled API credits for teams.
• Enterprise only: SCIM, audit logs, role-based access, a Compliance API, custom data retention controls, domain capture and a HIPAA-ready offering.

Anthropic's support article on the Team plan confirms a minimum of two members and a maximum of 150 seats, and notes that organizations needing more can move to Enterprise. It also says the prices are for US customers and exclude taxes, and that pricing and tax handling vary by region. Spend controls let admins set caps at the organization and individual user levels.

On data, Anthropic's privacy center says that by default it does not use inputs or outputs from its commercial products for model training. The exceptions it lists include feedback or bug reports you explicitly send. It adds that feedback, including the related conversation, may be stored for up to five years and de-linked from user and customer IDs, and that organization owners can turn off member feedback submissions in the Rate chats setting under Organization settings, Data and Privacy.

Gemini in Google Workspace

Google does not sell Gemini as a standalone team seat on the pricing page checked. Instead Gemini is included in each Workspace Business plan, with more access at higher tiers. The prices below are per user per month in USD, excluding tax, billed monthly on the page, and the page advertises promotional discounts for the first three months.

The page also lists an AI Expanded Access add-on, sold separately, described as higher access to advanced AI capabilities in Workspace. It showed no price for the add-on.

On data, Google's Workspace AI page says: "Your organization's data in Workspace is your data, and it's not used to train or improve Gemini models or for ads targeting." It adds that Gemini only retrieves relevant content in Workspace that the user has access to, does not share user prompts or generated responses with other users or organizations, and that admins can limit Gemini's access to sensitive data with data loss prevention, information rights management and client-side encryption. Google lists certifications including ISO 42001 and SOC 1, 2 and 3. The page did not say whether humans review prompts and responses, so check Google's Generative AI in Workspace privacy hub for that.

How to choose

If you already use Google Workspace

The incremental cost of Gemini is the difference between your current plan and the tier that has the Gemini features you need. Compare Starter with Standard on what Gemini access each includes, and weigh the other Standard benefits you would also get, such as larger pooled storage. Check whether you need a separate assistant plan on top, or whether the bundled Gemini covers your use.

If you already use Microsoft 365

Claude Team lists a Microsoft 365 integration. Microsoft also sells its own Copilot offerings, which are outside this article's scope, so verify current Microsoft pricing separately.

If you want a standalone assistant for a small team

ChatGPT Business and Claude Team are priced the same at the Standard level on the pages checked. The deciding factors become:

• Usage limits. Claude's Standard seats include more usage than Pro and Premium seats include five times more than Standard. Heavy users may need Premium seats, which are priced five times higher. Confirm any usage cap that applies to the ChatGPT plan.
• Admin and security features. Compare SSO, role controls, audit logs and data retention options. Claude lists several of these as Enterprise-only.
• Integrations. Match the connectors to the tools your team uses.
• Data terms. Read each vendor's current privacy documentation and have the person who signs contracts review it.

Cost example

The arithmetic below uses the list prices above. It is an illustration for a 10-person team and not a quote.

ChatGPT Business, annual:          10 x $20 x 12  = $2,400 per year
Claude Team Standard, annual:      10 x $20 x 12  = $2,400 per year
Claude Team, 8 Standard + 2 Premium, annual:
                                   (8 x $20 + 2 x $100) x 12 = $4,320 per year
Google Workspace Business Standard: 10 x $14 x 12 = $1,680 per year
   (includes email, storage and meetings as well as Gemini)

Monthly billing raises the first two to $25 per seat, and the Workspace figure above uses the monthly list price shown on the page. Promotional discounts are excluded.

Before you buy

1. List what you need the assistant to do and who will use it daily versus occasionally.
2. Start with a small number of seats if the plan allows adding seats later, and review usage after a month.
3. Read the vendor's data terms and your own client contracts, since some clients restrict where their data can go.
4. Check the cancellation and downgrade rules for annual billing.
5. Set an owner who manages seats, reviews spend controls and removes departed users.

For a related decision about sharing knowledge inside these tools, see ChatGPT Custom GPTs vs Claude Projects for team knowledge, and for the API side see OpenAI API vs ChatGPT subscription.

Troubleshooting purchase and rollout problems

Summary checklist

• Use case, user count and heavy-user count written down
• Current prices checked on each vendor's page, with the date noted
• Seat minimums and maximums confirmed
• Data-use and retention terms read from the vendor's own documents
• Admin features (SSO, spend controls, audit logs) matched to your needs
• Annual versus monthly billing decided
• An owner assigned to manage seats and review usage

References

• ChatGPT pricing documentation, checked October 30, 2026
• Claude pricing, Anthropic, checked October 30, 2026
• What is the Team plan, Claude Help Center
• Is my data used for model training, Anthropic Privacy Center
• Google Workspace pricing, checked October 30, 2026
• Gemini for Google Workspace